1. Introduction

The Poole & District Darts League (“the League”) is committed to protecting the privacy and security of all personal data we hold. This policy explains how we collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to all players, team captains, committee members, volunteers, and anyone who interacts with the League.

2. What Personal Data We Collect

The League may collect and process the following types of personal information:

• • Player and Team Information
  • Names, team names, contact details (phone numbers, email addresses), and league registration details.
  • Committee and Volunteer Information
  • Names, roles, contact details, and any information required for the running of the League.
  • Match and Competition Data
  • Scores, statistics, results, and league tables that may include player names.
  • Website and Social Media Content
  • Photos, announcements, and match reports (only published with appropriate consent).

3. How We Use Personal Data

We use personal data only for legitimate League purposes, including:

• • Administering the League, fixtures, competitions, and results
  • Communicating with teams and players
  • Publishing league tables, results, and fixtures
  • Managing registrations and eligibility
  • Maintaining historical records of league performance
  • Ensuring the smooth running of League events and competitions

We do not sell or share personal data with third parties for marketing.

4. Legal Basis for Processing

The League processes personal data under the following lawful bases:

• • Legitimate Interests – Running an amateur sports league requires collecting and publishing certain information (e.g., results, fixtures, player names).
  • Consent – For optional uses such as photographs or promotional content.
  • Legal Obligation – Where required by law (e.g., safeguarding concerns).

5. How We Store and Protect Data

We take appropriate measures to keep personal data secure, including:

• • Password‑protected digital files
  • Restricted access for committee members only
  • Secure storage of paper records
  • Regular review and deletion of outdated information
  • Personal data is retained only for as long as necessary for League operations.

6. Sharing of Personal Data

We may share limited personal data only when necessary:

• • With team captains for fixture organisation
  • On the League website or social media (e.g., results, tables, photos with consent)
  • With governing bodies if required for competitions or compliance
  • We do not share personal data with commercial organisations.

7. Your Rights Under GDPR

Individuals have the following rights regarding their personal data:

• • Right to access
  • Right to rectification
  • Right to erasure (“right to be forgotten”)
  • Right to restrict processing
  • Right to object
  • Right to data portability
  • Right to withdraw consent (where applicable)
  • Requests can be made at any time to the League Secretary.

8. Data Breaches

If a data breach occurs that risks individuals’ rights or freedoms, the League will:

• • Assess the breach immediately
  • Notify affected individuals where required
  • Report to the Information Commissioner’s Office (ICO) if legally necessary

9. Children’s Data

The League does not knowingly collect data from individuals under 16 without parental or guardian consent. Youth players’ information is handled with additional care.

10. Contact Details

For any questions, concerns, or GDPR requests, please contact:

League Secretary

Poole & District Darts League

Email: Secretary@pddl.co.uk

Phone: 07958 630575

11. Policy Review

This policy is reviewed annually or whenever regulations change.